REGISTRATION POLICIES last updated January 3rd 2025

 

REGISTRATION - GENERAL INFORMATION

Registration for our Gymnastics For All (GFA) programs and Camps is done by session.

• GFA Classes: there are 4 seasons per year - Fall, Winter, Spring, and Summer.

• Camps: half-day camps are offered during the Holiday break, Spring break, and during Summer. Both full-day and half-day camps are offered during Summer.

 

VANCOUVER PHOENIX FACILITIES:

The Phoenix Gymnastics Club offers classes in two facilities:

• Millennium Sport Facility, Tree House Gym:  4588 Clancy Loranger Way, Vancouver, V5Y 4B6

• St. James Community Square: 3214 W 10th Ave, Vancouver, BC, V6K 2L2 

 

CLUB MEMBERSHIP, CLASS REGISTRATION AND CLASS ATTENDANCE

Every athlete is required to purchase Annual Club Membership which includes membership to Gymnastics Canada, Gymnastics BC and secondary accident insurance.  These fees are non-refundable and are due immediately upon enrollment. Memberships are valid from September 1 to August 31 and cannot be pro-rated.

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The VPG Membership for the 2024-2025 season is $26 and the Gymnastics BC Registration fee is $44 summing up to $70 per athlete for the 2024-2025 season.

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Gymnastics BC mandates that every athlete who attends a class must be registered. Attendance is taken at the beginning of each class and unregistered athletes will be directed out of the gym. Please note: coaches cannot register athletes or allow unregistered athletes to remain inside the gym. 

A $25 fee will be charged for overdue payments, declined credit card or returned cheques. Please remember to keep your credit card information online up-to-date.

Make-ups, credits, or refunds for missed classes (for any reason) are not available due to class schedules, ratios and building capacity restrictions. 

 

2024-2025 GFA CLASSES AND CAMPS SCHEDULE​

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WINTER CAMPS 2024-2025: 
Dec 30th, 31st (Club is closed on Jan 1st) resume on Jan 2nd, 3rd - 4 day camp 

Registration: (no priority registration) - November 3rd, 7.00pm, online
Age Cut Off: Dec 30th 2024

All registrations made after these dates are final.

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WINTER CLASSES 2025: January 6th-March 23rd 2025
Holiday Closures: February 17th - Family Day
Registration: October 6th (priority registration for current members) at 7.00pm, online and October 13th (general public) at 7.00pm, online 

Last Day to Register: February 23rd 2025
Age Cut Off: January 6th 2025

Last Day for Refunds and Switches: January 20th 2025

All registrations made after these dates are final.

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SPRING CLASSES 2025: March 31st-June 22nd (12 Weeks)

Age Cut-Off: March 31st 2025

Holiday Closures: April 18th - Good Friday, April 20th - Easter Sunday, April 21st - Easter Monday, May 19th - Victoria Day

Registration: January 19th (priority registration for current members) at 7.00pm, online and January 26th (general public) at 7.00pm, online

Last Day for Refunds and Switches: April 14th 2025

All registrations made after these dates are final.

 

SPRING BREAK CAMPS 2025: March 24th-28th 2025

1 Week Camp (5days): Monday-Friday

Registration: (no priority registration) - February 2nd, 7.00pm, online

Last Day for Refunds and Switches: Thursday prior to the start of the camp

All registrations made after these dates are final.

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SUMMER CLASSES 2025: June 30th-August 29th 2025

Age Cut-Off: June 30th 2025

Holiday Closures: July 1st - Canada Day, August 4th - B.C. Day

Registration: (no priority registration) - April 6th, 7.00pm, online

Last Day for Refunds and Switches: July 14th 2025

All registrations made after these dates are final.

 

SUMMER CAMPS 2025: June 30th-August 29th 2025

Week 1 (4 days): Monday, Wednesday, Thursday, Friday

Weeks 2-5 (5 days): Monday - Friday

Week 6 (4 days): Tuesday - Friday

Weeks 7-9 (5 days): Monday - Friday

Registration: (no priority registration) - April 6th, 7.00pm, online

Last Day for Refunds and Switches: Thursday prior to the start of the camp

All registrations made after these dates are final.

 

MODE OF PAYMENT

CREDIT CARD: Only Visa and MasterCard are accepted. We do not accept American Express (AMEX).

 

WITHDRAWALS & SWITCHES:

CLASSES: Prior to the first class, we will refund 80% of the class fee. Within the first two weeks of the session: we will issue a pro-rated, 80% refund. The last day to notify us of a withdrawal or a switch will be as follows (no refunds will be issued after this date):

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Winter Classes 2025: January 20th 2025
Spring Classes 2025: April 14th 2025
Spring Break Camp 2025: Thursday prior to the start of the camp

All registrations made after these dates are final. 

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CAMPS: To receive an 80% refund of the camp fee, we require a written notification of your withdrawal at least two business days prior to the camp start date (e.g. by Thursday 8am, if the camp starts the following Monday). Following this time, no refunds will be issued.

 

ADULT GYM: To receive an 80% refund of the class fee, we require a written notification of your withdrawal in the month prior to your first class. No refunds will be issued once the class begins.

 

DROP IN: No refunds will be issued.

 

GFA (Gymnastics for All) athletes in the Recreational Program, withdrawals due to injury or extended illness may be eligible for a refund with a written physician’s note. The physician's note will have to clearly state if the child is allowed to return to class and do gymnastics, not allowed to return to class and do gymnastics, and the specific dates or the exact length of time of absence, must be indicated by the physician on the note. Should the Dr's Note specify that the injury is due to a fracture, and the athlete is unable to return to class for the remainder of the season, the athlete may then be eligible for an 80% refund. A pro-rated, 80% refund is calculated from the date the note is received. Athletes who missed classes due to minor injuries or illnesses are expected to attend classes with no fee adjustment nor refunds. Refunds will be provided based on specific recommendations from a practitioner, and a detailed doctor’s note indicating that the child is no longer able to return to class must be provided. An 80% refund may be eligible, once a note from a specialized sports medical professional is received by the Finance Coordinator that indicates that the athlete is not able to continue with classes for that particular season." All notices of a withdrawal or cancellation must be submitted in writing to info@vancouverphoenixgymnastics.com.

 

SICKNESS

We are working hard to keep Phoenix safe for our athletes, coaches, staff, and spectators. Please keep your child at home if they show any of the following symptoms: fever, coughing incessantly, runny nose, sore throat, or have a suspected or known communicable disease such as Covid-19, flu, strep throat, chicken pox, measles, etc. Should your child come to class with any of these symptoms, your child will be sent home.

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FUNDING
VPG accepts funding as a mode of payment for families who successfully apply. Organisations such as KidSport and Jumpstart offer funding for several sports including Gymnastics. While waiting for the funding cheque to arrive in the mail, the family is required to purchase a class/program. When the funding cheque is received, a refund will be processed and the funding cheque applied. Funding Cheques will not be accepted nor processed by Vancouver Phoenix Gymnastics and will be returned to the funding organisation if no class had been purchased for the funding to be applied.

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TRANSFERS

Space permitting, transfers between classes are permitted. For camps, A 48 hour notice before the start of the camp date is required. A $25 administrative charge is applied for both classes and camps.

 

CLASS / CAMP CANCELLATIONS

Phoenix reserves the right to cancel classes that have 3 or fewer athletes registered. Families will be notified via email and athletes will have the option to transfer to other available classes with no penalty of transfer fees. If no suitable alternatives are found, a full refund will be issued. 

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EXTREME WEATHER CLOSURE PROCEDURE

In times of extreme weather during weekdays, Phoenix Gymnastics' closure procedure aligns with that of the local public school district. In the event public schools are closed due to weather conditions, Phoenix Gymnastics programs are also cancelled.  Please check local radio, television, and school board websites for school closures.  A message to members will be sent confirming the closure of St. James and Millenium facilities via email, Instagram and website postings.

During weekends, Phoenix Gymnastics will monitor Environment Canada's weather alerts and advise members via email, Instagram and website postings as to whether programs will be cancelled. There will be no refunds nor make-up classes due to circumstances beyond our control.

 

AGE REQUIREMENTS

Phoenix has developed its curriculum with specific age-appropriate activities, guided by the developmental stages of children.  This progressive class-by-class approach is designed to group children by age, not ability, offering a structured environment in which children can increase physical ability and gain confidence. 

ATHLETES AGES 3-5

Phoenix requires athletes that fall within this age group to have their Adult wait inside the club, or at Hillcrest Community Centre, during the duration of the class. Classes for this age group no longer require parent participation, however, parents should stay at close proximity to the athlete.

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CLASSES: To ensure the success of your child, please see the following age cut-off dates for 2024-2025:

Winter 2025 Season: January 6th 2025

Spring 2025 Season: March 31st 2025

Spring Break Camps: March 24th 2025

Summer Classes: June 30th 2025

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CAMPS: A child must be the age, outlined for each program, on the day the camp starts.

Please do not create duplicate athlete profiles for your athletes with different birthdays, as you will be charged membership fees again and will be asked to switch to a class that is age appropriate. We cannot guarantee that there will be availability to switch to the correct class so please ensure your original registration is correct. A $25 transfer fee will be charged. 

 

MEDICAL / LEARNING NEEDS

Phoenix works to accommodate the needs of all athletes. Parents/guardians are asked to inform the Program Lead at the time of registration of any allergies or physical, behavioural or specific learning needs that we need to be aware of to allow us to create the best experience for each and every child. Failure to disclose gives Phoenix the right to withdraw or transfer the child should it be determined that we are unable to provide a safe and/or appropriate learning environment for all.

 

ADVERTISING / MEDIA AND PUBLICITY

With parental consent, Phoenix reserves the right to photograph and film athletes for advertising and publicity purposes and use these photos and videos at no charge. Parental consent is requested at time of registration.